Why Should You Outsource Paper Shredding Services?

Featured

We can differentiate numerous reasons you reduce data breach risks by destroying your paperwork with sensitive information by following strict regulations. It is vital to remember that shredding sensitive data and confidential documents is the most important measure you can make toward a safer working area.

Generally, you can do it yourself if you own a small business. However, should you outsource shredding services such as the best shredding company in Oregon or use the in-house option that will require a more significant initial investment but without the potential for data fraud. Still, choosing a service is practical, affordable, and straightforward.

It would be best to think about factors such as security, time, and money before you make up your mind. It is essential to stay with us to learn everything about outsourcing shredding companies. 

Let us start from the beginning. 

  • Security

Having employees handle the relevant and sensitive documents comes with specific risks, especially if you own a machine. The main idea is to teach all your employees about procedures, which requires intensive training beforehand. 

Therefore, they must feed the machine one page at a time, fix paper jams, and breathe in the paper dust, which is counterproductive for the entire company. On the other hand, using one room to destroy documents is an expensive endeavor, especially for startups and small businesses that rely on sensitive data.

As a result, confidential documents will go to recycle bins, desk-side waste, or other areas where someone can take advantage of them. By choosing a professional company, you can rest assured because they come with simple-to-use locked consoles, where you can store relevant documents and provide them to remove everything with ease. 

  • Guaranteed Destruction

Numerous in-house machines can cut paper only into vertical strips. As a result, someone can reassemble everything by using software and technological advancements, increasing the chances of data theft and breach. You should click here to learn more about shredding processes. 

The best thing about third-party companies is they use heavy-duty, industrial, multi-edge cross-cut shredders that will turn paper into confetti-like pieces no one can put back together even with the latest technology. As a result, you can take advantage of numerous additional services. 

  • Audit Trail 

After handling the entire process, you will get a Certificate of Destruction, which will prove that you destroyed or found someone who did it for you. You will not have proof of destruction signed by a licensed professional after destroying everything in-house and in your office. 

  • Convenience 

Your employees can handle the entire process after finding a professional service. The main reason is that you will get locked storage bins, and they must drop each document inside. 

You can introduce the Shred-All Policy meaning your employees do not have to decide which paper is confident. Instead, they will place all unwanted pieces inside a locked bin for later destruction. 

Another option is to conduct in-house processes, but you should know that the entire procedure is not as carefully managed as experts. We mentioned above that low-duty, and office shredders can be time-consuming, messy, and loud.

As a result, you will get the waste paper you must dispose of using a recycler or take it to general waste. In both cases, you will lose plenty of time. 

  • Expenses and Time

When we compare the expenses, you will get by finding a third-party shredding service, and you should know that office processing and destruction come with high costs. First, you must buy a machine while handling its repair, maintenance, and replacement expenses. 

Then, you should pay for training to teach your employees how to detect and handle sensitive documentation, which will require additional funds. Finally, if you do not shred everything correctly, you will increase the risk of an expensive data breach that will cost you a fortune from the ICO.

Since the third-party company uses heavy-duty equipment, they can handle large quantities with ease and faster than offices and other options you can choose. Comparing it with a regular machine you can buy online is a time-consuming job that will affect your overall productivity. 

Check out this guide: https://www.wikihow.com/Shred-Paper-in-a-Shredding-Machine to learn how to destroy paper.

  • Strength

It is vital to remember that industrial machines can handle anything, including binders, staples, paperclips, microfiche, tapes, and CDs. The main disadvantage of an office shredder is that you must remove binding and pins, which will affect your situation.